The Club at Ibis
  • Accounting
  • West Palm Beach, FL, USA
  • Hourly

Competitive pay, bonus potential, comprehensive health benefits, free employee meals, hands-on rotational training in restaurant and event operations, industry networking, mentoring

Our Purpose

We each have a job title, but that is our function not our Purpose. Our Purpose is much bigger. It is not bound by an organizational chart or department lines. Our Purpose acts as our communal north star, guiding us collectively towards a common goal, Whatever it Takes to Deliver The Ibis Experience.


Our Values

Our story of success begins with our internal cultural of lateral service and acceptance. We have many voices, many faces, and many backgrounds, which are united by a shared vision. Our different perspectives and unique talents are balanced by our common Purpose, our Core Values (the Core4), and a bold commitment to service excellence.




Shared Vision



Provides administrative support for the Purchasing Manager and Culinary Department.


Essential Duties and Responsibilities

  • Provides clerical support to Purchasing Manager, sous chefs and Executive Chef, including assisting with receiving/returning phone calls and scheduling meetings.
  • Assists Purchasing Manager with receiving, data entry, special projects and provides backup support to Purchasing & Receiving Department.
  • Responsible for preparing minutes for department meetings and posting BEOs on the kitchen communication boards.
  • Creates personnel action forms (PAF) for department new hires and personnel changes, as instructed by the Executive Chef.
  • Assists with contacting Culinary Department applicants, scheduling interviews, and facilitating new hire onboarding with Human Resources.
  • Enters information into Chef Tech and Dining Edge systems and performs other data entry tasks.
  • Types recipes into standard format and assists with the creation of plating guides.
  • Assists with formatting and preparing department standard operating procedures (SOPs) and training manuals.
  • Assists with maintaining the Culinary Department's OSHA Safety Data Sheet (SDS) binder, employee Food Handlers certification records, and other important records and information for the Health Department.


Other Functions

  • Works on special projects for the Culinary and Food & Beverage Departments as assigned.
  • This position guide does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job related duties as requested.



To perform the job successfully, an individual should demonstrate the following competencies. 

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service ; Responds to requests for service and assistance; Meets commitments.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.


Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.


Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


Computer Skills                                          

  • Proficiency in the use of Microsoft Office.
  • Ability to learn department-specific software programs.


Certificates, Licenses, Registrations

  • Valid Drivers License


Other Skills and Abilities

  • Ability work independently, multi-task, and be flexible to adapt to changing priorities.
  • Strong administrative and organizational skills.
  • Prior hospitality, restaurant and/or purchasing/procurement experience helpful.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; high, precarious places and extreme cold. The noise level in the work environment is usually moderate.

The Club at Ibis
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