The Club at Ibis
  • Human Resources
  • West Palm Beach, FL, USA

Great compensation package, free employee meals, professional growth opportunities, employee perks and discounts, awesome work environment


Our Purpose: We each have a job title, but that is our function not our Purpose. Our Purpose is much bigger. It is not bound by an organizational chart or department lines. Our Purpose acts as our communal north star, guiding us collectively towards a common goal, Whatever it Takes to Deliver The Ibis Experience.

 

Our Values: Our story of success begins with an internal cultural of lateral service and acceptance. We have many voices, many faces, and many backgrounds, which are united by a shared vision. Our different perspectives and unique talents are balanced by our common Purpose, our Core Values (the Core4), and a bold commitment to service excellence.

Integrity              

Belonging           

Innovation          

Shared Vision

 

Summary

Responsible for assisting the Human Resources Department with administrative functions, payroll processing, onboarding new hires, creating employee newsletter and communication flyers, and supporting employee recognition and appreciation events.

Essential Duties and Responsibilities

  • Prepares and processes bi-weekly payroll using Paycom's payroll software for 400+ employees. Updates all employee information in HRIS, ensuring that employee changes are entered correctly and timely.
  • Reviews and ensures accuracy of approved PTO; tracks and deducts all garnishments and other scheduled payroll deductions.
  • Carries out administrative duties, such as coding invoices, software troubleshooting, and the maintenance of electronic documents of personnel files. Remains current on Paycom updates and informs team of new features.
  • Onboards new hires; including email correspondences, pre-employment electronic documents and screenings, profile tests, and conducts new hire orientation on a weekly basis, or as needed.
  • Runs monthly reports, such as the employee birthday list, employee anniversary list, and communicates weekly Safety Bingo numbers.
  • Provides supporting documentation for unemployment claims to third party administrator.
  • Assists with employee appreciation and recognition events, such as preparing Employee of the Month/Manager of the Quarter invitations and certificates.
  • Creates employee communication flyers and the quarterly employee newsletter. Updates HR Communication boards throughout the Club on a weekly basis.
  • Organizes employee wellness initiatives. Schedules vendors for events.
  • Performs special projects assigned by Director of Human Resources.

Other Functions

  • Keeps the Director of Human Resources informed of significant employment matters.
  • Assists with updating recruitment websites and internal postings.
  • Maintains current knowledge and understanding of regulations, industry trends, current practices, new developments, and applicable laws regarding human resources and payroll administration.
  • Ensures that the company adheres to record keeping methods that meet the requirements of auditors and government agencies.
  • Distributes paychecks following established procedures.
  • Orders various supplies and products for employee recognition/appreciation  programs.
  • Updates compliance posters throughout property as needed.
  • Represents company at local job fairs, as needed.
  • Maintains absolute confidentiality and integrity of all Human Resources functions.
  • Assists with other Club administrative duties as assigned.
  • This position does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job related duties as requested. All requirements are subject to possible modifications to reasonably accommodate individuals with a disability.

 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies. 

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; one year related experience and/or training; or equivalent combination of education and experience. 2 years prior payroll processing experience is required. Participates in professional organizations and activities related to human resources.

 

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

 

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

 

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Computer Skills

  • Computer proficiency including MS Office and human resources related software programs.
  • Ability to create publications, such as flyers and employee newsletters.

 

Certificates, Licenses, Registrations

  • Valid Driver's License

 

Other Skills and Abilities

  • Excellent interpersonal and communication skills.
  • Excellent time management skills.
  • Ability to interact with a diverse group of people.
  • Ability to perform independently in a fast-paced, deadline oriented environment.

 

Other Qualifications

  • Knowledge and understanding of payroll and tax laws.
  • Excellent attention to detail.
  • Works well in a team environment.
  • Professional appearance and demeanor.
  • Dedication to attaining the goals of the company through utilization of the biggest company asset its employees.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.





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